Moving guide
How to compare moving quotes
Binding versus non-binding estimates, and what a legitimate mover puts in writing before moving day.
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The short answer
Get a binding or not-to-exceed estimate in writing after an in-home or video survey. A quote given over the phone without seeing your belongings is a guess, and it is the single most common source of moving day disputes.
Key takeaways
- Binding, non-binding and not-to-exceed estimates are three different contracts
- Interstate movers must be registered with a USDOT number you can look up
- Valuation is not insurance, and the default coverage is very low
- A large deposit demand is the clearest warning sign in this trade
The three kinds of estimate
A non-binding estimate can go up on the day. A binding estimate cannot. A binding not-to-exceed estimate can only go down. Movers are not always clear about which one they have handed you, so read the heading on the document.
Check the registration
Interstate movers in the United States must hold a USDOT number, and it is searchable. In Canada, check provincial registration and confirm WSIB or equivalent coverage. A mover unwilling to give you a number is telling you something.
Frequently asked questions
How much should I put down as a deposit?
Little or nothing. Reputable movers generally take payment on delivery. A demand for a large cash deposit weeks in advance is the most reliable warning sign in this trade.
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About this guide
- Originally published
- May 2026
- Last reviewed
- May 2026
- Written by
- Priya Nathan
- Reading time
- 9 min
- Sources cited
- 0
About the author
Priya Nathan
Staff writer, remodeling and moving
Priya writes the remodeling, moving and cost guides. She spends most of her time reading contracts and estimates, which is where the differences between two apparently identical quotes usually turn up.
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